“The Best Is Good Enough”
That’s a popular German proverb. To put it into other words, nothing should be good enough for you but the very best.
When planning and preparing for a corporate event. It is vital that you put yourself in the best position to deliver the best function to your attendees.
In 2024, most businesses and brands get entangled within the tug-of-war like the decision of hiring a professional event planner, or planning and managing the event on their own.
Of course, each side has its own benefits but today we’ll be going over the 10 benefits of hiring a professional event planner for your event.
Let’s begin.
Who Is A Professional Event Planner?
Professional event planners are establishments with experience, knowledge, and expertise in planning and managing any kind of event.
Freelance event professionals exist, but most common of all are businesses like us-Tellit Events– who take care of the planning and management of corporate events from bottom to top.
Here are the 10 benefits of getting an experienced organizer behind your function.
1. Reduced Stress Levels
When you’re planning a corporate event, the last thing you want is for it to become a stress producing burden, adding to all the other stress producers you may have on your table.
In the world of physics, stress on an object is defined as the force divided by the cross-sectional area of the object. Let’s replace “cross sectional area” with the term “mental and physical resources”.
Increase the cross-sectional area, and stress decreases. In the same way, when mental and physical resources increase, the stress decreases.
That’s what event planners do for you. Handling an event alone means all the force is upon your few resources.
But with an event planner behind the function, the force is now spread upon a greater team of professionals each bringing their own mental and physical resources to the table.
You literally watch your stress levels plummet to close to nothing as the pros take control of your function.
2. Fast Tracked Processes
We all know that time is money and so when events face delays during planning, that’s not good for the business.
The thing about professional event planners is that they’ve stood where you’re standing tens and maybe even hundreds of times.
They know exactly how to navigate the maze quickly and efficiently when planning and preparing for a corporate event.
It’s better you place your trust in someone who has already done the job many times and knows how to speed-run the process while ensuring minimal slip-ups.
3. Creativity
It is no easy task to stand out in the world of corporate event management.
Construction of that unique corporate event that will resonate with your audience can be difficult if you just don’t have the ideas.
Experienced planners know that their job is to deliver memorable functions.
That’s why you can rest assured that they’ll always have unique ideas to offer up and throw into the plan to make your event stand out.
Having prepared multiple events before, they’ll always have creative suggestions to add to your event making it one-of-a-kind.
4. Save Money (In Some Cases)
Sure, most of you reading this are already going straight to doubt.
Yes, hiring an event planner upfront costs more than going about planning a corporate event on your own, but do you have the priceless industry knowledge and connections?
Professional planners are acquainted with other useful businesses such as caterers and decor professionals and so they are able to connect your event to the best deals on the market.
Not only that but their relationships with other professionals means you can trust that they will bring in the best for you, at a cheaper price than if you went looking for the best on your own.
5. Advice
The experience held by professional event planners means they have seen and walked through struggles when planning events.
They have industry knowledge and know the best path to take when addressing certain issues and catering for certain objectives.
This advice is priceless in terms of how many hiccups it will save you from and help you out of when preparing for an event.
Did I mention that such knowledge is extremely hard to get a hold of as well?
6. Organization
One of the main reasons why events in any field fail is due to lack of order.
Event planners put organization at the front of their work ensuring that no detail is unchecked or considered when preparing for a corporate event.
Keeping all the different tasks associated with planning an event in-check is a skill that only the top-most event professionals possess.
You want to get a hold of that skill as you look for someone to take over the set up of your upcoming corporate event.
7. Risk Management
There’s countless risks that come with corporate functions.
From security, to guest behavior, to electrical issues, the risks at corporate events can appear out of nowhere and yet turn the function from a spectacle to a disaster.
That is unless you prepare and implement strategies to manage these risks.
That is precisely what professional planners do.
They ensure that every possible risk at the event is accounted for with its appropriate counter strategy to mitigate it and in the worst-case scenario, manage it.
8. Event Set-Up
Ever tried preparing your home for a guest dinner?
Having to set the table correctly, put on the perfect music, set up warm lighting, prep the food, arrange the seating, and do everything else is a struggle.
Now imagine having to do this for an audience of over 40 people.
All you’re given to start with is an empty large white tent.
That’s when the fear of event set-up becomes real. But with a professional event planner holding your hand, all your fear can be almost magically dissolved.
Professional event planners have the know-how to organize and set up the event venue turning it from a blank canvas into a masterpiece in-time for your magnificent function.
They also have access to all the hands-on labor to do all the heavy lifting as they build up your event.
9. Marketing and Promotion Expertise
Marketing is heavily overlooked especially when events are planned without professionals.
When professionals come in, they make sure to bring up and put attention into marketing your event to ensure that more people show up than your spouse, parents, and your dog.
Of course, certain people prefer to do the marketing on their own.
That’s great if you know what you’re doing.
However, if you’re not sure on how to attract the right audience to your event, professional event planners are always of great help.
10. Problem Solving
Last but not least, problem solving.
Every event comes with its own minor issues and obstacles in the planning stage, managing stage, or after the event.
Professional planners have the experience to spot and tackle these problems as soon as possible before they turn into major concerns.
Some of these problems may be invisible to your inexperienced eye, but in the eyes of a master planner they are clear as ever.
Having the pros working on your function means you can minimize drawbacks and push yourself as close as possible to hosting a perfect event.
Looking For A Professional?
So now that you know the benefits of hiring a professional event planner, are you still tempted to go about planning your event alone?
If you’re up for a challenge and an awesome learning experience, go for it!
But if you’d rather have professionals take the wheel and smoothly pilot you to your dream corporate event, you’re in just the right place.
We have you covered at Tellit Events. With our 9 years of experience in event planning and management, we can confidently claim the status of professionals.
We’re always on our toes for the next event, so what challenge can you fling at us today?
Hit the button below.
I’ll see you on the other side!
